The NUMA "Réunions moins mais mieux" training course offers pedagogical resources that will help you not only to reduce the number of meetings you hold, but above all to learn how to run better meetings. For managers, training in meeting facilitation is a key issue. In an appropriate training environment, they can develop the skills they need to manage projects effectively and achieve their objectives. This training is particularly aimed at managers, as they play a key role in communication and coordination within their teams. Through training, they learn how to transform each meeting into a strategic tool for tackling their organization's challenges and mobilizing their audience in a productive and engaging way.

Pedagogical objectives  

Knowing how to prepare and run a meeting is essential. A well-run meeting can boost communication, strengthen collaboration and make a team more productive. To achieve this, you need to focus on clear pedagogical objectives during a meeting facilitation training course.

The first step is to focus on preparation. Taking the time to plan a meeting is a key step. It involves defining the main objective of the meeting, knowing who needs to attend and what their role is, preparing a precise agenda and organizing the proceedings. Knowing who needs to be there and what each person needs to contribute makes all the difference to an effective meeting.

Next, it's essential to manage the meeting. Knowing how to structure and manage time during a meeting means avoiding digressions. It's therefore necessary to establish precise timing for each item on the agenda, use techniques to limit dig ressions, and ensure that each participant has the opportunity to contribute effectively.

The moderator's posture is also important. The moderator must know how to guide exchanges while remaining open to new ideas and constructive discussions . He or she plays a central role in the running of the meeting, adopting a posture that is both firm and flexible. A good moderator is also a time manager. He or she refocuses discussions and gives the opportunity to explore a relevant idea in greater depth. Likewise, he or she is responsible for managing group dynamics, is alert to signs of disengagement or conflict, and intervenes appropriately to maintain a productive and respectful atmosphere . Acknowledging and valuing everyone's contributions is a vital element in keeping discussions aligned with the meeting's objectives.

Finally, active listening is an essential skill for the facilitator and an essential prerequisite for the development of a participative meeting. This involves paying attention to what participants are saying, rephrasing what they say to ensure that they understand, and asking questions to clarify ambiguous points. Active listening creates a climate of trust and respect, where everyone feels heard and valued.

The program

1. The invitation

Pedagogical objectives

• Emphasize the importance of the meeting, its visions of success, the success of the project.
• Learn how to pass on important information ahead of the meeting.

How it works :  

• Analyze, criticize and improve a meeting invitation (title, scope, objective, participants, agenda, etc.). 

2. Preparation 

Pedagogical objectives: 

• Encourage all participants to prepare for the meeting, to improve the quality of exchanges and contributions.
• Prepare in advance so that the time spent together is as useful and productive as possible.

How it works : 

• Identify the right methods to better involve employees: share a summary memo with all the necessary and relevant information. Direct them to the right questions to ask

3. Animation 

Pedagogical objectives:

• Structure and give a clear, precise direction when speaking.
• Conclude and capitalize on the meeting.

How it works: 

• Techniques for running an effective meeting (opening, distributing the floor, involving participants, closing, etc.).

The NUMA pedagogical approach 

Situational engineering

Each of our training contents is developed on the basis of more than 500 real-life cases that we get participants to react to. Each case is matched with tools, best practices and techniques that can be applied directly in their daily lives. The key to creating commitment throughout the training: your participants come and come again because they are convinced of the concrete usefulness of what they have learned. Priority management and planning are essential pillars of our approach, enabling you to focus on the skills that really matter.

The workshop

Depending on the challenges you face, we co-construct a series of thematic modules, both remote and face-to-face: workshops. This short format (2 hours remote, 3 hours face-to-face), in small groups (up to 12 participants from your company), covers around 6 real-life cases on which we get participants to react, with the resulting actions. The modalities of each session are designed to maximize efficiency and learning. Task management and situation control are an integral part of these workshops. Each workshop also includes an evaluation to measure learning effectiveness.

The trainers 

NUMA trainers speak the same language as the participants: with over 15 years' experience in management and leadership positions, each coach is therefore an expert and ultra-legitimate on the subjects he or she tackles, enabling participants to experience first-hand the best ways of handling these situations while sharing their feedback. Each trainer is selected on the basis of his or her skills and experience. Speakers bring unique perspectives and proven strategies for managing emergencies and critical issues. 

To find out more about our approach and how we structure our training courses, click here.